UUM DEV2 Study Tour

WORK PACKAGE DEVELOPMENT 2 (DEV2) - RESEARCH GOVERNANCE

UUM Study Tour

24  – 25 March  2019

Asia – Europe Institute, Universiti Utara Malaysia

Institute of Research Management & Services (IPPP), Universiti Utara Malaysia, Kedah, Malaysia

Building Social Research Capacities in Higher Education Institutions in Lao PDR and Malaysia (BRECIL)

Executive Summary

This research report on work package Development 2 (DEV 2) on research governance briefly highlights the seven sessions that were conducted during the study tour in UUM. It begins with the introduction to the BRECIL Study Tour, followed by the research governance briefing by RIMC, research governance and performance tools by the UUM library, the BRECIL Partner communication series, research governance and ICT, publication by UUM Press, and finally the research governance briefing by ICC. The report moves on to the outcomes from the Study Tour and finally the conclusion.

Session 1: Introduction to BRECIL Study Tour (UM and UUM)

The introduction to BRECIL Study Tour briefly outlined the programs in UM and UUM. The objectives of the study tour as well as the focus on research governance were emphasized. This study tour was also seen in relation to the overall objectives of BRECIl and what was intended to the achieved. The roles of the Malaysian partners (UM and UUM), Laos partner universities (NUOL and SU) and the EU partner universities (University of Gothenburg, University of Groningen, Munich University) were also mentioned in brief.

Session 2: Research Governance Briefing (RIMC)

RIMC plays a vital role in managing research in UUM and has set many mechanisms in place to enhance the research capacity of the staff as well as students in UUM. The vision of RIMC is to be an impactful management center in engaging cutting-edge and innovative research for sustainability. The mission statement is to be innovate and stimulate the management of research and development eco-system through excellence in delivery system.

Research governance tries to provide the best R&D management system and service in assisting researchers throughout the research process in an ecosystem that strives for excellence. RIMC also assists the university to create policies and procedures that will help to expand knowledge for staff development and progress. RIMC’s role is also aligned to the nation’s goals in improving research practices.   RIMC provides potential solutions to meet the nation's needs. It also provides training, research, and consultancy services to promote the growth and development of knowledge.

Session 3: Research Governance and Performance Tools (Library)

The session provided useful information on research governance and research tools. The session gave emphasis to Scopus indexed publication in view of the recognition it receives in the world of academia.

Participants were told on how the library keeps track of articles published by researchers. Scopus features smart tools to track analyze and visualize research output.  CiteScoreMetrics or ScopusCompareSources help to measure journal impact. Incentives for staff who publish ere also discussed.

Session 4: BRECIL Partner Comm Series

Important key performance indices were discussed in relation to the project which will continue until October 2019. Issues related to preparation of documents on time, preparing modules for training, study tours, Quality Control issues, and especially financial issues were discussed. Partner universities engaged in dialogue to review on ways of improving communication between partners and to observe datelines.

Session 5: Research Governance and ICT

The role of ICT in research governance was discussed and it was shown how ICT tools help to keep track of the research output of staff. This helps to monitor progress in research and assistance can be provided where necessary if there are issues that need to be addressed in terms of research.

Session 6: Publication (UUM PRESS)

The session focused on the following roles of UUM PRESS:

  1. To encourage scholars in the University to publish their scholarly work or teaching materials either in books, monographs or journals that meet publication standards.
  2. To encourage writings and translations into Bahasa Malaysia that have academic values and are beneficial to be used as teaching materials.
  3. 3 To consider any works that can be published under the University’s IMPRINT.
  4. To print, distribute and sell any works that can be published under the University’s IMPRINT.
  5. To have publication collaborations with Dewan Bahasa dan Pustaka and other scholarly publishers outside UUM.
  6. To coordinate every publication effort in the University that are funded either by the university’s financial source or other legitimate source.
  7. To offer professional service to the customers in a flexible and economic way and systematically manage the service and publication process.

Session 7: Research Governance Briefing (ICC)

The briefing touched on the objectives:

  1. To identify idea/output/product from academics staffs’ researches which have innovative features for intellectual property protection, and commercialization.
  2. To monitor and coordinate all procedures related to intellectual property and pattern for the university's community.
  3. To manage all aspects related to commercialization of potential university’s product.
  4. To assist in generating new innovative projects with potentials for commercialization.
  5. To develop a research and commercialization network, with outside parties, be it public or private sector and local or abroad.
  6. To raise the awareness on matters, regarding intellectual property, and commercialization, among the university’s community, (i,e. staff and students)

Many examples were given based on the UUM experience on research and successful commercialization. The challenges involved were also shared as it requires proper planning and getting relevant information on the viability of commercialization.

Outcome of the Study Tour

Participant’s Observation and Lesson Learned from the Study Tour.

National University of Laos (NUOL)

Generally comments were positive. Many aspects of research governance were useful and participants intended to use these experiences for the benefit of the University during the project.

Souphanouvong University (SU)

Generally comments were positive. Participants mentioned that they had a lot of new experiences and hoped that there would be more time to learn about research governance.

University of Malaya (UM)

Comments were positive and mentioned especially on financial matters and how this could be useful in conducting research.

University of Gothenburg

The Study Tour was useful and conducted systematically in achieving the objectives as stated under BRECIL. Sessions addressed needs of target group.

University of Groningen (GRON)

The Study Tour was seen in the context of the overall study tours and research governance. The emphasis was on the benefits of the tour and how to use the time efficiently during the tour.

Conclusion

The sessions were conducted as planned and all the sessions converged on research governance. The question and answer sessions were lively with active participation from the aprticipants. Questions were asked regarding the different challenges in research governance and how it can be applied in Laos. Participants particularly gave positive reviews on thinking outside the box and how interaction and intercultural communication had been enhanced during the Study Tour.

Appendix 1: List of Participants University of Groningen

No Name Position Project Position
1 Prof. Dr. Ronald Holzhacker Coordinator Faculty of Spatial Science, University of Groningen, Netherlands Project Coordinator, (GRON) & Program Leader DEV2
2 Dr. Jan Folkert Deinum Senior Educational Advisor and Researcher at the University of Groningen Project member, DEV2

University of Gothenburg

No Name Position Project Position
1 Dr. Nataliya Berbyuk-Lindstrom Assistant Prof. at the Department of Applied Information Technology Project member

 Souphanouvong University (SU)

No Name Position Project Position
1 Assoc. Prof. Vixay Chansavang President Project Manager
2 Ms. Bounthieng Vongsouangtham Deputy Director Office of International Relations Project Coordinator( SU )
3 Dr. Soulideth Keoboualaphet Dean, Faculty of Languages Consultant of TOT
4 Mr. Thongkham Hungsavath Director Office of International Relations TOT
5 Ms. Somchay Makesavanh Head, Foreign Expert-Volunteer & Student Management Division TOT
6 Dr. Bounmy Keohavong Director Office of Research & Academic Service Office Consultant of Research Governance
7 Mr. Vikate Phannalath Head, QA Unit Research Governance
8 Ms. Sisouly Phommaseng Head, Research Divison Research Governance

National University of Laos (NUOL)

No Name Position Project Position
1 Dr. Latsanyphone Soulignavong Acting Director of the Academic Division Project Coordinator (NUOL)
2 Dr. Sithixay Xayavong Acting Director of Research Office Committee member
3 Mr. Khamphanh Sithavong Deputy Director of IT Center IT Team
4 Mr. Sousavanh Anoxay Deputy Director of Research Division Research Governance Team
5 Mr. Bouageune Souvannasy Postgraduate Division Research Governance Team
6 Mr. Sisaath Kaopaseuth Acting Deputy Director of Academic Division Research Governance Team
7 Mr. Onsee Khamphouvong Post graduate and Research Unit TOT Team
8 Ms. Manivone Phongsa Post Graduate and Research Unit Finance

Universiti Utara Malaysia (UUM)

No Name Position Project Position
1 Assoc. Prof. Dr. Hariharan N. Krishnasamy Assoc. Prof., School of Languages, Civilization & Philosophy (SLCP) Project Coordinator, UUM
2 Prof. Dr. Huda Ibrahim Assistant Vice Chancellor, UUM College of Arts and Sciences (UUM CAS) Project member
3 Assoc. Prof. Dr. Azman Yasin Director, Academy of Golf National (AGN) Project member
4 Assoc. Prof. Dr. Noor Hashima Abd. Aziz Assoc. Prof., School of Computing, SOC Project member
5 Assoc. Prof. Dr. Mazida Ahmad Assoc. Prof., School of Computing Project member
6 Dr. Mazni Omar Senior lecturer, School of Computing Project member

University of Malaya

No Name Position Project Position
1 Prof. Dr. Noor Hayaty Abu Kasim Dean, Health & Well-Being Research Cluster Lead, DEV2
2 Dr. David Yoong Soon Chye Deputy Dean (Research & Development), Faculty of Languages & Linguistic Project member, DEV2
3 Ms. Azrin Md Kasim Research Officer, Research Cluster Office Project member, DEV2
4 Ms. Nuratiqah Mohamad Norpi Research Officer, Research Cluster Office Project member, DEV2
5 Chang Lee Wei Research Officer, Centre for Research Services (PPP) Project member, DEV2
6 Mr. Yee Chee Leong Project Manager, BRECIL Project Manager, BRECIL
7 Marsha Prema Priya Research Assistant, Asia-Europe Institute (AEI) Finance officer, Project member, DEV2
8 Zahadin Omar Research Assistant, Asia-Europe Institute (AEI) Project member, DEV2