Monitoring Contigency Meeting 2019

Quality Management

14-15 October 2019

Asia – Europe Institute, University of Malaya, Kuala Lumpur, Malaysia

Building Social Research Capacities in Higher Education Institutions in Lao PDR and Malaysia (BRECIL)

Executive Summary

The Quality Management Monitoring Contingency Meeting 2019 was held for two days with representatives from each partner and programme universities. The purpose of the meeting was to check the quality of the progresses, share inputs and forward planning related to QA group in BRECIL project. It was also to improve the communication between partner and programme universities.

Day 1

Professor Low convened the meeting by welcoming everyone and thanked all partners for their presence. She conveyed Prof Azirah’s apology to everyone, as the latter cannot be with us during this meeting. Dr Sinan started the meeting by recapping the Quality Management Monitoring Contingency Meeting 2018 its activities and outputs. He recapped on involvement in quality and how it relates to the project. After the coffee break, the first QM individual institutional report (UUM) was presented by Dr Hariharan. This was followed by presentations from each quality manager or representative from each partner and programme universities.

The session was moderated by Dr Sinan from SDI University and generated some discussion on these reports.  Professor Low reminded all that the finalized institutional QM report is to be submitted to QM office at the University of Malaya by 30th October 2019. At a closer date, a reminder will be sent out to all QM managers.

Dr Sinan presented on completed and ongoing KPI’s. Then, he had a discussion on challenges and risks faced by each partner and programme universities. Different institutional improvement was implemented in the project. Prof Low concluded the day reiterating that logistic matters in QM is important as the work package is linked with other work packages.  

Day 2

The second day of the meeting, Professor Low presented the findings of the online Annual Quality survey under WP/5 (Quality Management) in BRECIL project. The survey conducted by the QM lead among all coordinators and team members covered communication, cooperation and performance among all partners in the project. She hoped that the results from the survey can make further improvements in the project in the following year to come by having more frequent meetings among partners. In addition, Dr Sinan presented on External auditor’s report. Then, the meeting provided the participants with an opportunity to work in groups to discuss the operational work plans and activities. The participants discussed the operational work plans and activities that they were dealing with to generate some ideas. Moreover, the meeting ended with 17th Steering Committee Meeting (SteeCo) since the project members were there in the QM meeting.

As a closing, Professor Low on behalf of Professor Azirah, thanked all the partners for their input and active participation in these two days QM Monitoring Contingency Meeting, and wished everyone a safe journey back home.

Attendees at The Quality Management Monitoring Contingency Meeting 2019

Programme Country HEIs:

  1. GRON: Groningen University, the Netherlands
  2. UAL/SDI: University of Applied Languages SDI Munich 

Coordinating HEI:

  1. UM: University of Malaya, Malaysia

Partner Country HEIs:

  1. UM: University Utara Malaysia
  2. NUOL: National University of Laos, Lao PDR
  3. SU: Souphanouvong University, Lao PDR


The name list of BRECIL: QM-Monitoring Contingency Meeting 2019 participants are as follows:


University of Malaya (UM)

No.Name and surnameDesignation
1 Prof. Dr. Low Wah Yun QM Co- Lead for BRECIL, University of Malaya.
2 Ms. Marsha Prema Priya Finance Manager for BRECIL and Research Officer, Centre for ASEAN Regionalism University of Malaya (CARUM).
3 Prof. Noor Hayaty Abu Kasim UM Research Governance Lead, (DEV2) for BRECIL
4 Ms. Azrin bt Mohd Kasim Frontier Research Cluster, University of Malaya.
5 Ms. Nuratiqah bt Mohamad Nopi Wellness Research Cluster, University of Malaya.
6 Mr Chang Lee Wei Dev 2 Team Member, University of Malaya
7 Mr. Xia Meng Hu Project Manager for BRECIL, Asia-Europe Institute.


Universiti Utara Malaysia (UUM) 

No.Name and surnameDesignation
1 Dr. Hariharan N Krishnasamy Project Coordinator, Universiti Utara Malaysia
2 Assoc. Prof. Dr. Azman Yasin Member


University of Groningen (GRON), the Netherlands 

No.Name and surnameDesignation
2 Dr. Louward van de Duim Team member for BRECIL (QA), University of Groningen, the Netherlands


University of Applied Languages – SDI Munich, Germany 

No.Name and surnameDesignation
1 Dr. Sinan Asci QM Lead for BRECIL, University of Applied Languages / SDI Munich


Souphanouvong University (SU) 

No.Name and surnameDesignation
1 Mrs. Bounthieng Vongsouangtham Project Coordinator (SU)
2 Vikate PHANNALATH Team member for BRECIL (QA)


National University of Laos (NUOL)

No.Name and surnameDesignation
1 Dr. Latsanyphone Soulignavong Project Coordinator (NUOL)
2 Mr. Sisaath Kaopaseuth Team member for BRECIL (QA)